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Membership & Committees

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 Each Active Member is required to ...
Requirements
  • Attend FOUR general meetings per year

  • Serve on the Hospitality Committee for one meeting during the year

  • Participate in Special Club Function(s) – decided upon each year

  • Contribute 10 plants to the plant sale or support via donation TBD each year

  • Participate on one standing committee throughout the year

  • All members are encouraged participate in Civic Beautification 

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Standing Committees Description & Duties 
Standing Committees
  • Awards
    • Researches available awards from Federated Garden Clubs, GCFM, New England Regional and National Garden Clubs, Inc. • Shares research with VGCD Committee Chairs
  • Civic Beautification
    • Coordinates garden assignments, billing approval and works with individual Garden Chairs • Oversees garden preparing, planting watering, fertilizing and weeding • Schedules, designs, and purchases plant material • Submits expense forms to Committee Chair • Organizes spring/fall garden cleanup Civic Beautification Gallery
  • Design Study
    • Holds club workshops to teach members Floral Design using Elements and Principles of Design per National Garden Club, Inc. • Shares techniques used to achieve good designs for Home and Shows
  • Environment
    • Informs members on significant conservation and environmental issues including local, state and national environmental legislation • Updates memberships via the Grapevine, General Meeting announcements, social media (i.e., Facebook) and email
  • Garden Tours / House Tours Committee
    • Plans, manages and oversees committees for garden tour or house tour • Organizes the staffing for these major fund-raisers for the club as many participants are needed to run the events. • Submits expense forms to Committee Chair
  • Grapevine
    • Publishes newsletter to members with upcoming VGCD and GCFM activities and information on gardening, environment and nature
  • Horticulture
    • Plans and organizes field trips, flower shows, December wreath decorating, and horticultural minutes • Provides centerpieces for the December luncheon and Annual Meeting
  • Hospitality
    • Organizes monthly meeting luncheon refreshments and flower arrangement • Ensures proper cleanup and storage of luncheon materials
  • Hydrangea Tour Planning
    • Organizes the homes that will be a part of the yearly Cape Cod Hydrangea Tour. • Recruit staffing for each house the VGC will sponsor on the tour.
  • Membership
    • Coordinates record keeping for all VGCD members including new and renewal applications. • Interfaces with new applicants regarding their interests and skills • Presents applicant names to the Board • Works with Vice President (who is a de-facto member of the committee) to assign a mentor to each new member. • Takes attendance at meetings • Maintains records in print and electronic spreadsheet form showing current members and status to manage renewals • Works with Tech Team to post membership information on VGCD website • Conducts activities, as needed, with Vice-President to welcome new members, train mentors, or promote membership
  • Plant Sale Planning
    • Coordinates annual plant sale -- sets date, time and venue; obtains permits • Recruits individuals / teams for various tasks -- i.e. create and distribute signs, prep, sale day set up • Coordinates funding and advertising • Purchases plants, gathers member plants • Collects and prices “Garden Treasures” • Ensures final site cleanup and material disposal • Provides finance and account balance report within 30 days of event
  • Photographer
    • Takes photographs at all VGCD events and works with the website editor to display and archive all photos on the VGCD website
  • Program
    • Researches and contracts with speakers from around the state for monthly club programming • Drafts and secures speaker contracts (cost and mileage) • Obtains and shares speaker bios with Yearbook Editor, reviews & shares technical needs with Tech team • Contacts speakers one week before the meeting regarding meeting date/ time • Ensures speaker is introduced to members • Hosts Annual Holiday and End of the year luncheons • Provides updates to the Grapevine Editor and Tech team for posting to VGCD website
  • Publicity
    • Manages communications and publicity for notable club events and activities while staying within budget • Includes all forms of written and electronic messaging, internet solutions and/or other media for promotional purposes. • Works with club photographer and committees to achieve effective publicity awareness
  • Scholarships and Community Outreach
    • Works with local schools and organizations to provide scholarships, toolships and grants to Cape Cod residents. • Works with high school guidance counselors to identify students pursuing careers that support the VGCD mission, such as horticulture, landscaping design, environmental science, botany, forestry or other related fields. • Reviews student applications and awards college scholarships and tool-ships to help meet career goals. • Offers grants and advice to Cape Cod schools and organizations to help create and promote gardens and green spaces in town.
  • Technology
    • Sets up monthly meeting audio and video with Program Committee. • Manages VGCD Facebook Page and Website based on Committee Chair information ensuring all media, including yearbook, are in synch • Manages Club laptop administration, including software updates, antivirus and hardware support • Creates media for VGCD events such as plant sale, open meeting and other special events with Publicity team
  • Youth Gardening
    • Works with local schools and organizations to mentor and enable children's gardens and horticulture
  • Yearbook
    • Creates VGCD yearbook based on Committee chair edits, new material and proofreading to guarantee on-time publication • Coordinates printing to ensure on time distribution and within budget
  • Comments
    • Club Officers, Awards, Design Study, Hospitality, Grapevine (newsletter), Photographer and Yearbook are all appointed or are 1-2 member Chairs without a full committee.
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