• Researches available awards from Federated Garden Clubs, GCFM, New England Regional and National Garden Clubs, Inc.

• Shares research with VGCD Committee Chairs

• Coordinates garden assignments, billing approval and works with individual Garden Chairs

• Oversees garden preparing, planting watering, fertilizing and weeding

• Schedules, designs, and purchases plant material

• Submits expense forms to Committee Chair

• Organizes spring/fall garden cleanup

Civic Beautification Gallery

• Holds club workshops to teach members Floral Design using Elements and Principles of Design per National Garden Club, Inc.

• Shares techniques used to achieve good designs for Home and Shows

• Informs members on significant conservation and environmental issues including local, state and national environmental legislation

• Updates memberships via the Grapevine, General Meeting announcements, social media (i.e., Facebook) and email

• Plans, manages and oversees committees for garden tour or house tour

• Organizes the staffing for these major fund-raisers for the club as many participants are needed to run the events.

• Submits expense forms to Committee Chair

• Publishes newsletter to members with upcoming VGCD and GCFM activities and information on gardening, environment and nature

• Plans and organizes field trips, flower shows, December wreath decorating, and horticultural minutes

• Provides centerpieces for the December luncheon and Annual Meeting

• Organizes monthly meeting luncheon refreshments and flower arrangement

• Ensures proper cleanup and storage of luncheon materials

• Organizes the homes that will be a part of the yearly Cape Cod Hydrangea Tour.

• Recruit staffing for each house the VGC will sponsor on the tour.

• Coordinates record keeping for all VGCD members including new and renewal applications.

• Interfaces with new applicants regarding their interests and skills

• Presents applicant names to the Board

• Works with Vice President (who is a de-facto member of the committee) to assign a mentor to each new member.

• Takes attendance at meetings

• Maintains records in print and electronic spreadsheet form showing current members and status to manage renewals

• Works with Tech Team to post membership information on VGCD website

• Conducts activities, as needed, with Vice-President to welcome new members, train mentors, or promote membership

• Coordinates annual plant sale -- sets date, time and venue; obtains permits

• Recruits individuals / teams for various tasks -- i.e. create and distribute signs, prep, sale day set up

• Coordinates funding and advertising

• Purchases plants, gathers member plants

• Collects and prices “Garden Treasures”

• Ensures final site cleanup and material disposal

• Provides finance and account balance report within 30 days of event

• Takes photographs at all VGCD events and works with the website editor to display and archive all photos on the VGCD website

• Researches and contracts with speakers from around the state for monthly club programming

• Drafts and secures speaker contracts (cost and mileage)

• Obtains and shares speaker bios with Yearbook Editor, reviews & shares technical needs with Tech team

• Contacts speakers one week before the meeting regarding meeting date/ time

• Ensures speaker is introduced to members

• Hosts Annual Holiday and End of the year luncheons

• Provides updates to the Grapevine Editor and Tech team for posting to VGCD website

• Manages communications and publicity for notable club events and activities while staying within budget

• Includes all forms of written and electronic messaging, internet solutions and/or other media for promotional purposes.

• Works with club photographer and committees to achieve effective publicity awareness

• Works with local schools and organizations to provide scholarships, toolships and grants to Cape Cod residents.

• Works with high school guidance counselors to identify students pursuing careers that support the VGCD mission, such as horticulture, landscaping design, environmental science, botany, forestry or other related fields.

• Reviews student applications and awards college scholarships and tool-ships to help meet career goals.

• Offers grants and advice to Cape Cod schools and organizations to help create and promote gardens and green spaces in town.

• Sets up monthly meeting audio and video with Program Committee.

• Manages VGCD Facebook Page and Website based on Committee Chair information ensuring all media, including yearbook, are in synch

• Manages Club laptop administration, including software updates, antivirus and hardware support

• Creates media for VGCD events such as plant sale, open meeting and other special events with Publicity team

• Works with local schools and organizations to mentor and enable children's gardens and horticulture

• Creates VGCD yearbook with current year committees, membership, meeting dates, etc. Edits new material and proofreads to guarantee on-time publication

• Coordinates printing to ensure on time distribution within budget

• Club Officers, Awards, Design Study, Hospitality, Grapevine (newsletter), Photographer and Yearbook are all appointed or are 1-2 member Chairs without a full committee.